Charter Bus Rentals Rochester, New York

Charter bus rental prices in Rochester typically range from $197–$519 per hour or $1,600–$3,800 per day, depending on vehicle size, trip duration, mileage, and time of year. Minibuses are less expensive than full-size coaches. Get an exact quote fast by calling our team with your trip details.

Example #1: A corporate client in downtown Rochester needed a 25-passenger minibus to shuttle employees between their office and a training facility in Victor over three days. We quoted them $2,850 for the entire multi-day shuttle, including all mileage between locations.

Example #2: A wedding party booked a 20-passenger minibus for guest transportation between a hotel block in Greece and a venue on Lake Ontario. Their six-hour reservation cost $1,800, with additional time billed at the standard hourly rate.

Example #3: A local high school reserved a 56-seat charter bus for a band trip to Buffalo. The day-long outing (including wait time) was priced at $2,400, not including tolls on the Thruway.

Example #4: A youth sports team arranged a weekend tournament trip to Syracuse using a 35-passenger mid-size bus. Their two-day package totaled $3,100, plus they provided hotel accommodations for the driver.

Several variables influence the final cost of your charter bus rental in Rochester: the type and size of vehicle (minibus vs. full-size coach), number of passengers, trip distance and duration (hourly, daily, or mileage-based billing), time of year (peak demand seasons), and the pickup/drop-off location relative to our fleet depots. Multi-day trips require lodging and meals for the driver. Additional expenses like tolls, parking fees, and gratuity are not included in the base rate. Large events such as Lilac Festival, Rochester International Jazz Festival, PGA Championships, Park Ave Summer Art Fest, ROC Holiday Village, St. Patrick’s Day Parade, Rochester Marathon, or major sporting events can impact availability and pricing due to increased demand.

Coach Bus Rochester is the top charter bus company in Rochester because we provide fully customized group transportation backed by a modern fleet, flexible packages, and 24/7 customer support. We’ve handled everything from school trips to the Strong Museum to corporate shuttles for Kodak Center events, so you get industry expertise and vehicles built around your exact itinerary—not a one-size-fits-all solution. When you book with us, you get a dedicated account manager, transparent pricing, and access to vehicles with the latest amenities—including WiFi, reclining seats, and onboard restrooms. That’s why everyone from local universities to wedding parties heading to Finger Lakes venues trusts Coach Bus Rochester for service that sets the standard.

Coach Bus Rochester provides charter bus rentals in Rochester for school field trips to the Strong Museum of Play or Seneca Park Zoo, university transportation to RIT and University of Rochester campuses, corporate shuttles to downtown offices and Eastman Business Park, wedding guest and bachelor/bachelorette party shuttles to venues across Monroe County, sports team travel for local leagues and fan groups heading to Blue Cross Arena or Frontier Field, and event transportation to the Lilac Festival, Rochester International Jazz Festival, and other major events.

Coach Bus Rochester offers minibuses (18–25 seats), 20-passenger sprinter-style buses, and full-size 56-passenger charter buses from manufacturers like Van Hool, Prevost, MCI, Grech, and Executive Coach. You can choose the exact bus that fits your group size and budget.

Amenity packages include Wi-Fi, power outlets, USB ports, flat-screen video monitors, PA systems, Bluetooth audio, reclining seats, adjustable headrests, armrests, tray tables, cup holders, footrests, climate control with rear AC, and tinted windows. Full-size coaches add rear luggage bays, underfloor storage, overhead parcel racks, and lavatories with sinks. ADA-accessible models have wheelchair lifts and priority seating.

You should book your charter bus in Rochester at least 4–6 weeks before your trip to get the best availability and pricing. If you’re traveling during a busy time—like the Lilac Festival, college move-in weekends, or a big concert—it’s smart to reserve your bus even earlier, around 2–3 months ahead. Last-minute bookings are possible if we have vehicles available, but you’ll have fewer options and may pay more. Once you know your date and rough headcount, lock in your reservation early; you can always adjust the details later.

Getting a quote for your Rochester charter bus rental is quick and easy with Coach Bus Rochester! Simply call our 24/7 reservation line at 585-565-9210 or use the online form on our website to submit your trip details. Once we have your information, we'll provide you with an instant price estimate and help you choose the perfect vehicle for your group. It's fast, simple, and completely free to get started!

Your charter bus quote includes the vehicle, driver, fuel, and base mileage or hours for your trip. Additional expenses such as tolls, driver accommodations (hotel and meals for overnight trips), cleaning fees, and parking passes are not included and will be billed separately. For example, parking passes at local stadiums like Frontier Field or Blue Cross Arena typically cost between $20-$40 per vehicle. Please contact our team for specific rates based on your itinerary.

You can book a bus from Coach Bus Rochester by calling our reservation line at 585-565-9210 or using the online quote tool on our website. Once you receive your quote, you can confirm your reservation by signing the contract and submitting a deposit. The remaining balance is due before the date of your trip.

Yes, Coach Bus Rochester offers long-distance charter bus rentals to destinations across New York State and beyond. We frequently handle trips from Rochester to Buffalo, Syracuse, Albany, New York City, the Finger Lakes region, and out-of-state locations. No matter where you need to go, we’ll get you there comfortably and affordably.